The Tchibo Social and Environmental Monitoring Programme

- Supplier Manual 3.00e -

7.2. Overview of Important Documents

This list offers an overview of the relevant documents that might be checked during an audit.

It does not make any claims to completeness.

Employment Documentation

• Personnel records

• Working contracts

• Age documentation

• Timekeeping records including overtime

• Payrolls and other proof of wage payment

• Proof of social security contributions, social security documents

• Wage lists including the basis for every wage calculation, e.g. of produced pieces for piecework labourers, of deductions, etc.

• Basis for calculation of piece work

Facility Policies

• Business licence

• Company rules including policies regarding disciplinary measures and anti-discrimination

• Documentation of employee training sessions in the area of labour and social standards

• Protocols of meetings and agreements with the workers' representatives

• Proof that subcontractors comply with the social and environmental standards

Health & Safety

• Plant layout or facility evacuation plot plan and emergency response plan

• Documentation with respect to inspection of buildings, workplaces, electrical installations and machines for potential dangers

• Training records, e.g. in the area of fire fighting, building evacuation or machine operation

• Inspection records of fire extinguishers

• Job hazard assessments and list of required personal protective equipment

• Material Safety Data Sheets

• Certification of drinking water facilities

• Certificates of qualification for the medical personnel and trained first aid assistants

Environment

• Air emission permits and monitoring records

• Wastewater discharge monitoring reports and permits

• Waste management documentation

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7.3. Contact at Tchibo

For any queries on the Social and Environmental Monitoring Process, please contact:

Vendor Relations Non Food

Tchibo GmbH

scoc@tchibo.de